1. Define the list you need
Export the audience relevant to your task. Keep a stable record identifier if your system uses one. Do not include unrelated profile details simply because the export tool selects them by default.
2. Check the structure
Confirm the email column, headers, delimiter, and supported format. Review a few rows before starting. An incorrect column mapping can create a confusing report even when the verification service works correctly.
3. Understand duplicates
Repeated addresses may belong to multiple source rows. Decide how your workflow should preserve those relationships, and review the service’s actual duplicate and credit policies.
4. Review categories separately
Investigate confirmed invalid results, uncertain outcomes, and risk flags using different rules. Do not remove every exception merely to achieve a visually cleaner percentage.
5. Export and reconcile
Keep a copy of the reviewed result and match it back to the original records. Apply your suppression, unsubscribe, and permission rules before preparing a send.
6. Record the check date
Email data changes. A result is evidence from a particular check, not a permanent certification. Record when the review happened and when another review may be useful. Next: Explore the bulk verification workflow.
A practical export checklist
Create a copy, preserve your contact ID, identify the email column, remove irrelevant fields, and check encoding. After verification, join on a stable key. Spreadsheet row positions can change after filtering or sorting.
Avoid destructive cleanup
Do not delete all inconclusive records or replace the CRM with a filtered export without reconciliation. Keep the original input and a record of what changed so you can reverse an incorrect decision.
Review one representative record with your team. Agree on the evidence, the decision, and who owns the next step before applying the same rule to a complete list.